Passport and Visa Requirements
Please note that invitation letters for visa purposes can only be issued to people who have completed the registration process and paid the registration fee.
Participants are advised to check visa requirements for entry into the Netherlands based on their nationality. Visitors from non-EU countries may be required to hold a passport valid for at least three months beyond their planned departure date. The visa application process can take several weeks; therefore, participants requiring a visa are encouraged to apply well in advance at the Dutch Embassy or Consulate in their home country.
The Congress Secretariat assists delegates by processing the official invitations upon request. These letters do not commit the Local Organiser to any financial obligation. Requests should be sent via email to ebc2026@guarant.cz.
Official invitation by Congress Organiser – required information:
- Your full name
- Date of birth
- Place of birth
- Country of citizenship (country which issued your passport)
- Passport number
- Date of expiry of your passport
Condition for the issuance of the invitation letter by the Congress Organiser is as follows:
- Payment of registration fee
Please note that the invitation letter issuing process may take up to 10 days.
The invitation letter will be sent to your email as a PDF file upon providing all the required information. However, should the embassy require an original invitation letter, we can deliver it by two following ways:
1) Regular post – free of charge, however, the delivery cannot be guaranteed as there is no way to track the delivery. The organisers shall not be held responsible or liable for any delay or failure in delivery.
2) Express delivery service (FedEx, DHL) – the fee shall be covered by the participant in advance, together with the congress fee. The express delivery fee is 40–80 EUR, depending on country of delivery. The organiser strongly recommends using this option as it is faster and enables the delivery to be tracked (using a tracking number).
We strongly advise you to apply at least two months prior to the Congress.
